Public Registry Unit

The responsibilities of the Public Registry originate from the Public Registry Act (Cap. 56), the Marriage Act (Cap. 255), the Civil Unions Act (Cap. 530), and the Civil Code (Cap. 16) (Articles 1 to 306).

The Public Registry was founded on 3rd August 1889, and its records date back to 1863. Records kept at the Public Registry include Acts of Birth, Marriage, Civil Union, Death and Adoption Registrations.

Annotations to the mentioned Acts and Registrations are made following a court decree or judgment. Certificates are issued on request.

Civil Status & Customer Care Section

The Civil Status & Customer Care Section
issues true copies of Acts of Birth, Marriage,
Civil Union and Death registered in Malta.

It is also responsible for the issuance of Free Status Certificates. Birth, Marriage, Civil Union, Death and Free Status certificates can be ordered online on www.certifikati.gov.mt and have them delivered to an address of your choice.

A certificate ordered online may be sent by post or picked up from the Public Registry Unit. The Civil Status & Customer Care Section processes all certificates orders within six (6) working days from date of submission. Alternatively, certificates can be physically obtained from the Civil Status & Customer Care Section or by placing an order with the Public Registry Unit.

Birth, marriage, civil union, free status and death certificates issued by the Civil Status Customer Care Section may be presented to other EU Member State’s authorities, since these no longer require an apostille. For ease of translation, a multi-lingual standard form can be obtained for any of the certificates.  These certificates can be ordered online on www.certifikati.gov.mt or physically obtained from the Civil Status Customer Care Section.

Marriage Registry Section

Marriages and Civil Unions in Malta are regulated
by the provisions of the Marriage Act, Cap. 255
(effective as of 12th August 1975) and the Civil
Unions Act, Cap. 530 (effective as of 14th April 2014).

Both acts were amended by Act XXIII of 2017 (effective as of 1st September 2017).The Marriage Registry Section was established in August 1975, the same year in which the Marriage Act, which regulates all Marriages and Civil Unions contracted in Malta, came into act.

The Marriage Registry Section receives requests for the publication of banns for marriages and civil unions taking place in Malta.

Applications for the publication of banns are received within three (3) months, but not less than six (6) weeks, from the date of marriage or civil union. The section provides the service of a marriage room where Civil Marriages and Civil Unions may be officiated.

The Marriage Registry Section guides Maltese nationals marrying foreigner accordingly.

Marriage

The process of formalities in preparation for marriage is as follows:

i. Religious Marriages

Couples are requested to contact the Public Registry on (+356) 2590 4240 or pubreg.marriage@gov.mt at least three (3) months before their marriage date. The email must contain a telephone number where the couple may be contacted.

The Marriage Registrar should be notified of the following:

  1. The church where the marriage will be held;
  2. The date of marriage;
  3. The name and surname of the priest who will celebrate the marriage ceremony;
  4. The surname/s of the spouses after marriage and the family name being adopted.

The couple should also provide:

  1. Birth certificates (if the applicants’ birth is not registered with the Malta Public Registry) apostilled or legalised as necessary (unless these are coming from the European Union);
  2. Identification documents and copies thereof;
  3. A photocopy of the identification documents of the witnesses;
  4. Other documents as required.

Ten (10) days before their marriage, the couple need to collect two (2) copies of the Act of Marriage and the Certificate of Banns. These should be presented to the Parish Priest of where the wedding ceremony will be held.

After the celebration of the nuptial mass, the couple, together with the witnesses and the wedding officiant who administers consent, must sign the Marriage Act. This certificate must be returned to the Public Registry Unit by the Parish Priest for registration.

Maltese nationals planning on getting married to a foreigner or a person who has lived abroad for a period of time will be requested to present additional documentation in support of their application.

Those couples who are getting married in Gozo should apply for their marriage banns at the Marriage Registry in Victoria, Gozo.

Marriages can take place on board passenger ships registered in Malta. In such cases couples are advised to contact the Marriage Registry Section for guidance.

ii. Civil Marriages

The Marriage Registry Section also provides services for civil marriages. Those couples opting for a civil marriage must also contact the Marriage Registry Section at least three (3) months prior to their marriage date for the publication of banns.

Couples are requested to contact the Public Registry on (+356) 2590 4240 or pubreg.marriage@gov.mt at least three (3) months before their marriage. The email must contain a telephone number where the couple may be contacted.

A civil marriage may take place in the Marriage Registry Marriage Room or at any other public place that has been approved beforehand by the Marriage Registrar.

The Marriage Registrar should be notified of the following:

  1. The place where the marriage is to be held;
  2. The date of the marriage;
  3. The surname/s of the spouses after marriage and the family name being adopted.

The couple should provide:

  1. Birth certificates (in case of applicants whose birth is not registered at the Malta Public Registry) apostilled or legalised as necessary (unless these are coming from the European Union);
  2. Identification documents and copies thereof;
  3. A photocopy of the identification documents of the witnesses;
  4. Other documents as required.

The forms required are:

  • Request for the publication of banns for matrimony for the purposes of Article 7(4) of the Marriage Act; &
  • Declaration under Article 7(5) of the Marriage Act.

Couples getting married in Gozo should apply for their marriage banns at the Marriage Registry in Victoria, Gozo.

Marriages can take place on board passenger ships registered in Malta. In such cases couples are advised to contact the Marriage Registry Section for guidance.

Civil Union

Three (3) months prior to the civil union date, the partners should make a request for the publication of banns at the Marriage Registry Section. Partners are requested to contact the Public Registry on (+356) 2590 4240 or pubreg.marriage@gov.mt at least three (3) months before their civil union. The email must contain a telephone number where the couple may be contacted.

A civil union may take place in the Marriage Registry Marriage Room, or at any other public place that has been approved beforehand by the Marriage Registrar.

The Marriage Registrar should be notified of the following:

  1. The place where the civil union will be held;
  2. The date of civil union;
  3. The surname that the partners after the civil union and the family name they will be adopting

The partners should provide:

  1. Birth certificates (in case of applicants whose birth is not registered at the Malta Public Registry) apostilled or legalised as necessary (unless these are coming from the European Union);
  2. Identification documents and copies thereof;
  3. A photocopy of the identification documents of the witnesses;
  4. Other documents as required.

Five (5) days prior to the date, partners are to contact the Marriage Registry Section to confirm their civil union.

Those partners who are entering into a civil union in Gozo should apply for their civil union banns at the Marriage Registry in Victoria, Gozo.

The forms required are:

  • Application for the purposes of Sec. 4.2 (a) of the Civil Unions Act, 2014; &
  • Declaration for the purposes of Sec. 4.2 (a) of the Civil Unions Act, 2014

Application forms

Select a form from the drop down menu to download

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Registration section

The Registration Section registers local
as well as foreign Acts of Births, Marriages,
Civil Unions and Deaths.

The registrations of foreign acts of civil status pertain to Maltese citizens who were born, married or died abroad. When necessary, supporting legal documentation relating to the status of the parents of the child or of the deceased are requested to confirm that all details are correct before the ultimate registration of the Act takes place.

The Registry For Legal Persons

Prior to Act XIII of 2007, the Civil Code
(Cap.16 of the Laws of Malta) only
regulated natural persons and
not legal persons.

Although legal persons have long been recognised in Malta, there has never been a specific law which dealt with them in a holistic and comprehensive manner. By virtue of said Act XIII, the Civil Code now contains the Second Schedule which regulates the registration of legal organisations both Maltese or foreign and international (which latter organisations may or may not be vested with legal personality and are subject to the law applicable to their establishment) and it also grants legal personality to those Maltese organisations which are capable of acquiring said personality according to the requisites laid down in said Act.

Services Offered:

The Registry receives and processes applications for registration in terms of the said Schedule from the following organisations:

  1. Public organisations – when they are formed as foundations – but not public agencies or corporations governed by special laws. Public organisations are organisations where the government has a right to nominate and remove a majority of administrators and must not be

confused with public purpose organisations which pursue a social purpose.

  1. International organisations;
  2. Foreign organisations;
  3. Private foundations;
  4. Purpose foundations;
  5. Associations which do not take a legal form which can be registered under another law e.g. companies or commercial partnerships. Companies and commercial partnerships are governed by the Companies Act and cannot be registered in the Register of Legal Persons.

Act XIII of 2007 also amended and gave clarity to the definition of the term ‘person’ in the Interpretation Act (Cap. 249) which had given rise to problems in interpretation and had led to conflicting judgements in this regard.

Act XIII is an umbrella law which applies to all legal persons, some of which may be regulated by special laws other than the Second Schedule to the Civil Code. In the hierarchy of laws, special laws take precedence over the Second Schedule. If a matter is regulated by the Second Schedule but is not regulated by the special laws or by other provisions of the Civil Code, then it is the Second Schedule which applies. If there is a conflict between the Second Schedule and the special law, it is the special law which prevails over the Second Schedule. The title on Civil Partnerships in the Civil Code is considered to be a special law in its own right and thus prevails over the Second Schedule.

Organisations which are not regulated by special laws are regulated by the Second Schedule to the Civil Code.

Hence the Second Schedule regulates associations and foundations since there is no special law which governs them. Associations are not obliged to register in terms of the Second Schedule whereas foundations are. There is no need to register pious foundations and marriage legacies. Until the enactment of Act XIII of 2007, foundations lacked a clearly defined legal framework within which to operate and it was only with the coming into force of the Act that the foundation was legislatively defined.

Legal organisations which are registered with the Registrar for Legal Persons in terms of this Schedule or are registered elsewhere in another Registry in terms of a special law wherein they acquire legal personality are eligible to apply for the issuance of an Electronic Identity (e-ID) for their Organisation.

Any person, who may have an interest, may bring an action before the competent courts in Malta for (a) the correction of any registered Civil Status Act, (b) the legitimation of a person born out of wedlock and (c) the acknowledgement of the paternity of a person born out of wedlock.

The correction of names by means of the prescribed application form, indicated in the Civil Code (Cap. 16), may also be made through an application submitted to the Public Registry’s Director. Furthermore, annotations deriving from legitimation per ‘subsequens matrimonium’ also fall under the competence of the Annotations & Adjustments Section.

Nullities and divorces of marriage and civil unions obtained in Malta and abroad (as long as these are issued by the competent authorities) are registered with the Public Registry Unit.

These may be registered at the Public Registry Unit after ascertaining that they conform to the relative requisites of the Maltese law. All changes emanating from the above instances are recorded in the Annotations column of the relative Civil Status Act.

Following a court sentence, the section annotates and corrects the Public Registry’s records accordingly. This annotation may lead to the correction of the original Act of Civil Status, including birth, marriage, civil union or death certificates.

In the case of couples who have completed their legal separation procedures, this section annotates the change to their birth surname.

The annotations process is completed within three (3) working days from the receipt of the judgement of the relevant court, or the submission made by the applicant.

The certificate can then be ordered on www.certifikati.gov.mt and is sent by post. The Public Registry Unit will process the order within six (6) working days from date of submission.

Alternatively, one may collect the certificate from the Public Registry Unit in Valletta or Victoria, Gozo.

The Annotations & Adjustments Section is also responsible for the issue of certificates of cohabitation under the provisions of the Cohabitation Act (Cap. 571 of the Laws of Malta). The Cohabitation Act meets the needs of cohabitants who do not wish to be bound by either marriage or civil union. This Act protects cohabitants by legally recognising their rights and duties.

The holdings of the Archives Section contain all the original Acts of Birth, Death and Marriage dating back to 1863 and original Acts of Civil Unions (from 2004 onwards).

The four (4) Registers contain all Acts of Birth, Marriage, Civil Union and Death which took place in Malta.

These also include any Act of Birth, Marriage, Civil Union or Death of a citizen of Malta drawn up or registered in a foreign country by a competent authority, provided that there is a request from any person interested and the authenticity of such Act.

Application forms

Select a form from the drop down menu to download

Download
Identity Malta Agency

Opening Hours

Monday: 07:30am – 02:00pm
Tuesday: 07:30am – 02:00pm
Wednesdays: 07:30am – 02:00pm
03:00pm – 06:00pm
Thursday: 07:30am – 02:00pm
Friday: 07:30am – 02:00pm
Saturdays: 07:30am – 11:00am

Mater Dei Opening Hours

Monday: 07:30am – 02:00pm
Tuesday: 07:30am – 02:00pm
Wednesdays: 07:30am – 02:00pm
03:00pm – 06:00pm
Thursday: 07:30am – 02:00pm
Friday: 07:30am – 02:00pm
Saturdays: 07:30am – 11:00am

Telephones

  • Customer Care Section: (+356) 2590 4200
  • Registrations Section: (+356) 2590 4220
  • Civil Status and Customer Care Section: (+356) 2590 4230
  • Marriage Registry Section: (+356) 2590 4240
  • Local and Foreign Notifications Section: (+356) 2590 4250
  • Annotations & Adjustments Section: (+356) 2590 4260
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